Informational interviews or exploratory interviews are powerful tools for career exploration and networking. The purpose of an informational interview might be to learn more about a specific industry, role, or company from someone with firsthand experience, but expanding your network and making an impression on local practitioners in the field is a big bonus.
Informational Interview Request Email Template
Requesting an informational interview requires finesse. Do your homework on the person you want to interview. Understand their background, career trajectory, and current role. Research their company or industry so you can ask informed questions.
Craft a personalized message tailored to the individual. Explain why you’re interested in speaking with them specifically and mention any mutual connections or interests. Offer flexibility in terms of when and where the interview can take place and express gratitude for their time and insights, even before the interview takes place.
Here is an example of a well-crafted informational interview request:
Subject line: Request for an informational interview
Body: Dear [Recipient’s Name],
I hope this message finds you well. My name is [Your Name], and I’ve been following your career in [Industry/Field] with great interest. Your impressive accomplishments at [Company] and your expertise in [Specific Area] have inspired me.
I am currently in the early stages of my career journey and am eager to learn more about [Industry/Field]. Your insights and experiences would be incredibly valuable to me. I’m particularly interested in [Specific Topic/Aspect] and believe your perspective could provide me with valuable guidance.
I understand that your time is precious, and I would be grateful for the opportunity to have a brief informational interview with you. I’m flexible with regard to timing and location, and I’m committed to working around your schedule. Whether it’s a phone call or an in-person meeting, I’m willing to accommodate your preference.
Thank you for considering my request. I appreciate your time and expertise. I look forward to the possibility of speaking with you and learning from your experiences.
Warm regards,
[Your Name]
[Your Contact Information]
Keep it brief. While it’s essential to explain your goals briefly, don’t overwhelm with too much personal information.
If you haven’t received a response within a week or so, it’s okay to follow up, but don’t be pushy. Avoid aggressive or insistent language. Your request should come across as respectful and considerate.
Preparing for an Informational Interview
Preparing for an informational interview is just as crucial as the interview itself. Take some time to make it a first impression you will not regret.
First, arrive on time to demonstrate respect for the professional’s schedule and your commitment to the interview. Consider traffic and potential delays, and scope out parking options. Aim to arrive at least 10-15 minutes early to account for any unforeseen circumstances.
If you know the interviewee’s workplace culture, try to align your attire with it. For a more formal setting, wear professional attire. In a casual environment, business-casual attire may be suitable. When in doubt, it’s better to be slightly overdressed than underdressed. A conservative, professional outfit is usually a safe choice.
What to Ask in an Informational Interview
Prepare thoughtful questions to guide the conversation and glean valuable information. Here are some examples to get you started:
- Can you tell me about your career journey, such as how you got started and any key big milestones or decisions that set you on the course to where you are today?
- What do you enjoy most about your job?
- Do you have any tips or advice as I look to [break into the industry, better position myself for the role, learn more about the field, etc.]?
During the interview, let your natural curiosity guide you. You may have a follow up question based on a new piece of information you learned. Do not be constrained by your pre-prepared questions.
End the Informational Interview on Time and Follow Up with a Thank You Note
Keep track of the time. Even if you did not cover everything you wanted to learn, be respectful of the interviewee’s time and wrap it up. Show genuine appreciation for the opportunity and, if the setting is appropriate, extend your hand for a firm handshake.
Within a day of the interview, send a personalized thank-you email. Express your appreciation again, and recap key insights that you learned.
A Winning Approach to Networking
Informational interviews can be low stress, high impact networking opportunities. With a personalized approach that is well-planned, job seekers can make a lasting positive impression while deepening their understanding of a target industry, organization, or career path.
About JFCS Pittsburgh Youth Services
Jewish Family and Community Services (JFCS) Pittsburgh is committed to supporting youth and young adults achieve their goals and secure a strong future. For more information about education, workforce development, and mental health support services available, please call JFCS Youth Services at (412) 422-7200 or visit www.jfcspgh.org/youth-services.